Office Assistant

Permanent position • Competitive salary

the role

Playsport Games is looking for a highly organised and outgoing Office Assistant to join the team in our Guildford Office.

This is a full-time position, please apply only if you have the right to work in the UK.

Office Management

  • Maintaining an amazing office environment! Ensuring a highly efficient and enjoyable working environment for all Playsport staff and visitors. This means ensuring that the office is maintained to a high standard, well equipped, and properly stocked at all times.
  • Office space planning and constantly adapting our space to suit the business needs.
  • Operating the office budget managing office costs and ensuring that we always achieve best value for money.
  • Employee experience – working closely with the People & Organisation team to organise events and promote initiatives for the office that help us to deliver our target employee experience.
  • Coordination of front office activities, including first point of contact for visitors, callers and therefore upholding the brand image.
  • Greet visitors and making them welcome and making sure their visit is totally seamless.
  • Maintain office correspondence, including sending and receiving post, and routine electronic correspondence.
  • Assist the People & Organisation team with the on-boarding of all new starters and the departure process for any leavers.
  • Owning the relationship with all 3rd party contractors providing services to the offices in order to ensure high standard and cost-effective services are being delivered; e.g. cleaning,
  • maintenance, IT support, a/c, power, security systems, deliveries etc.
  • Manage the relationship with the landlord and property management company to ensure that all parties operate within the terms and conditions of the leases.
  • Responsible for Health and Safety and employee wellbeing, ensuring the office is compliant with all current legislation on behalf of the Directors.
  • Providing adequate Fire Safety and First Aid cover for the office and the team; including attending and/or organising relevant training.
  • Responsible for the Security of the office; including physical and electronic security systems as well as implementing company security policies and ensuring suitable insurances are in place. This includes being on-call should issues arise.
  • Working in conjunction with the Group IT Manager, the issuing, assisting and accounting of
  • company property including laptops, mobile phones, software etc.
  • Setting up, and management of meeting room facilities including video telephone conferencing systems.


  • Manage all travel arrangements, including flights, transportation, accommodation for employees in the office, and visitors from other offices.
  • General office administration such as: Stocktaking and ordering of all office supplies
  • Ordering of drinks, fruit and snacks, ensuring stock is maintained
  • Organising and handling the office recycling needs
  • Scanning, photocopying and filing and other associated office tasks

Skills & Experience

We’re looking for an exceptionally hard-working person who wants to be in a job and team that they love and who is passionate and dedicated to their work. The ideal candidate will be a sociable, charismatic and fun individual who constantly strives to deliver the best standards for the benefit of both themselves and their colleagues. The following skills or experiences are required:

  • Demonstrable experience of previous office or facilities management
  • Outstanding communication skills (written and verbal) and an ability to build relationships quickly and motivate people
  • Excellent organisational skills
  • Calm, flexible and approachable attitude, able to work under pressure
  • Proactive and methodical approach, always using initiative
  • Friendly, confident, articulate, courteous, and professional at all times
  • High level of integrity and discretion when dealing with confidential or sensitive topics
  • A creative and innovative mind
  • Good computer skills, experienced using MS Office; Outlook, Word, Excel etc.
  • Very good general IT knowledge, skills and understanding.

The following skills are desirable, but not essential:

  • A member of the British Institute of Facilities Management (BIFM)
  • Qualified in Health and Safety (preferably IOSH)
  • Trained office First Aider/Fire Marshall
  • Passion for mobile and online games and the internet in general


We put our hearts in to everything that we do.


We promote creativity.


We are highly-productive and self-accountable.


It’s important— dare we even say essential —to have some fun at work.