Office Assistant

Permanent position • Competitive salary

the role

Playsport Games is looking for a highly organised and outgoing Office Assistant to join the team in our Guildford Office.

This is a full-time position, please apply only if you have the right to work in the UK.

Office Management

Maintaining an amazing office environment! Ensuring a highly efficient and enjoyable working environment for all Playsport staff and visitors. This means ensuring that the office is maintained to a high standard, well equipped, and properly stocked at all times.
Office space planning and constantly adapting our space to suit the business needs.
Operating the office budget managing office costs and ensuring that we always achieve best value for money.
Employee experience – working closely with the People & Organisation team to organise events and promote initiatives for the office that help us to deliver our target employee experience.
Coordination of front office activities, including first point of contact for visitors, callers and therefore upholding the brand image.
Greet visitors and making them welcome and making sure their visit is totally seamless.
Maintain office correspondence, including sending and receiving post, and routine electronic correspondence.
Assist the People & Organisation team with the on-boarding of all new starters and the departure process for any leavers.
Owning the relationship with all 3rd party contractors providing services to the offices in order to ensure high standard and cost-effective services are being delivered; e.g. cleaning,
maintenance, IT support, a/c, power, security systems, deliveries etc.
Manage the relationship with the landlord and property management company to ensure that all parties operate within the terms and conditions of the leases.
Responsible for Health and Safety and employee wellbeing, ensuring the office is compliant with all current legislation on behalf of the Directors.
Providing adequate Fire Safety and First Aid cover for the office and the team; including attending and/or organising relevant training.
Responsible for the Security of the office; including physical and electronic security systems as well as implementing company security policies and ensuring suitable insurances are in place. This includes being on-call should issues arise.
Working in conjunction with the Group IT Manager, the issuing, assisting and accounting of
company property including laptops, mobile phones, software etc.
Setting up, and management of meeting room facilities including video telephone conferencing systems.

Administration

Manage all travel arrangements, including flights, transportation, accommodation for employees in the office, and visitors from other offices.
General office administration such as: Stocktaking and ordering of all office supplies
Ordering of drinks, fruit and snacks, ensuring stock is maintained
Organising and handling the office recycling needs
Scanning, photocopying and filing and other associated office tasks

Skills & Experience

We’re looking for an exceptionally hard-working person who wants to be in a job and team that they love and who is passionate and dedicated to their work. The ideal candidate will be a sociable, charismatic and fun individual who constantly strives to deliver the best standards for the benefit of both themselves and their colleagues. The following skills or experiences are required:

Demonstrable experience of previous office or facilities management
Outstanding communication skills (written and verbal) and an ability to build relationships quickly and motivate people
Excellent organisational skills
Calm, flexible and approachable attitude, able to work under pressure
Proactive and methodical approach, always using initiative
Friendly, confident, articulate, courteous, and professional at all times
High level of integrity and discretion when dealing with confidential or sensitive topics
A creative and innovative mind
Good computer skills, experienced using MS Office; Outlook, Word, Excel etc.
Very good general IT knowledge, skills and understanding.

The following skills are desirable, but not essential:

A member of the British Institute of Facilities Management (BIFM)
Qualified in Health and Safety (preferably IOSH)
Trained office First Aider/Fire Marshall
Passion for mobile and online games and the internet in general

BACK TO CAREERS

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Passion

We put our hearts in to everything that we do.

Creativity

We promote creativity.

Ownership

We are highly-productive and self-accountable.

Fun

It’s important— dare we even say essential —to have some fun at work.